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All Integrations

Key Features

Dual Recording Modes

Choose between bot-based recording where Mavio joins as a participant, or botless recording that captures audio directly from your device without any visible bot in the meeting.

Real-Time AI Companion

Mavio's interactive AI bot joins your Zoom call and can answer questions, surface relevant context from previous meetings, and provide live coaching during the conversation.

Automatic Speaker Identification

Accurately identify who said what using speaker diarization trained on your organization's voice profiles. Review attributed transcripts with confidence.

Instant Post-Meeting Package

Within seconds of your Zoom call ending, receive a comprehensive summary with key decisions, action items with assignees, follow-up suggestions, and a fully searchable transcript.

Cross-Meeting Knowledge Base

Mavio remembers context from previous Zoom meetings. Ask the AI about commitments made weeks ago, track how decisions evolved, and connect insights across your entire meeting history.

Calendar-Aware Auto-Join

Connect your calendar and Mavio automatically joins scheduled Zoom meetings. Configure rules per meeting type, organizer, or recurring event.

Recording Modes

Bot Recording

Mavio joins your Zoom meeting as a named participant. All attendees can see the bot, and it captures high-quality audio and video directly from the Zoom stream.

  • Visible participant so attendees know recording is active
  • Captures speaker-attributed audio from the Zoom stream
  • Real-time interactive AI that can answer questions during the call
  • Works regardless of the host's local device or operating system
  • Records cloud-quality audio independent of your internet connection
  • Supports breakout rooms and multi-stream capture

Botless Recording

Record your Zoom meeting directly from your device without adding any bot participant. Ideal for sensitive meetings, client calls, or situations where a visible bot is not appropriate.

  • No bot participant visible to other attendees
  • Captures audio locally via Mavio desktop app, Chrome extension, or mobile app
  • Full transcription and AI summary capabilities
  • Works on macOS, Windows, iOS, Android, and Chrome browser
  • Lower latency since audio is processed on-device first
  • Compliant with organizations that restrict third-party meeting participants

How to Set Up

1

Create Your Mavio Account

Sign up at mavioapp.com and choose your plan. All plans include the Zoom integration. No credit card required for the 14-day free trial.

2

Connect Your Zoom Account

Navigate to Settings > Integrations and click 'Connect Zoom'. Authorize Mavio via OAuth to allow bot-based recording and calendar sync.

3

Install the Mavio App

Download the desktop app for macOS or Windows, install the Chrome extension, or get the mobile app on iOS or Android for botless recording support.

4

Configure Recording Preferences

Choose your default recording mode (bot or botless), set auto-join rules based on your calendar, and configure which meetings to record automatically.

5

Start Your First Meeting

Join a Zoom meeting and Mavio will begin recording based on your preferences. After the call, find your transcript, summary, and action items in your Mavio dashboard.

Overview

Mavio and Zoom: The Complete Meeting Intelligence Solution

Zoom is the world's most widely used video conferencing platform, powering everything from quick stand-ups to enterprise board meetings. Mavio's deep Zoom integration ensures that every conversation is captured, transcribed, and transformed into actionable intelligence -- whether you prefer a visible bot participant or silent botless recording.

Why Mavio for Zoom?

Most meeting transcription tools force you into a single recording mode. Mavio is different. You get both bot and botless recording, giving you the flexibility to choose the right approach for every meeting. Client-facing calls where a bot might feel intrusive? Use botless recording via the desktop app or Chrome extension. Internal stand-ups where transparency matters? Let the bot join and provide real-time AI assistance.

This dual-mode approach is unique to Mavio and is available across every platform: macOS, Windows, iOS, Android, Chrome extension, and web browser.

How the Integration Works

When you connect your Zoom account to Mavio, the integration enables several powerful workflows:

Bot Recording Mode: Mavio joins your Zoom call as a participant named "Mavio Notetaker" (customizable). It captures the audio stream directly from Zoom's servers, ensuring high-quality recordings regardless of your local network conditions. The bot can also act as a real-time AI companion -- attendees can ask it questions, request summaries of what has been discussed so far, or pull in context from previous meetings.

Botless Recording Mode: The Mavio desktop app or Chrome extension captures audio directly from your device. No participant is added to the call, and other attendees are not aware of the recording (ensure you comply with your local recording consent laws). This mode works on macOS, Windows, iOS, Android, and any Chromium-based browser.

Calendar Integration: Connect Google Calendar or Microsoft Outlook, and Mavio automatically detects upcoming Zoom meetings. Set rules to auto-join specific meetings, skip others, or prompt you before each call.

Real-Time AI That Participates in Your Meeting

Mavio goes beyond passive recording. In bot mode, the AI companion can:

  • Answer questions about what has been discussed so far ("What did Sarah say about the Q3 budget?")
  • Surface context from previous meetings with the same participants ("In our last call, we agreed to push the deadline to March 15th")
  • Provide live coaching for sales calls, interviews, and customer success check-ins
  • Generate mid-meeting summaries so latecomers can catch up without interrupting

This real-time intelligence is powered by Mavio's advanced knowledge base, which indexes every meeting you have recorded. The more you use it, the smarter it gets.

After the Meeting

When your Zoom call ends, Mavio processes the recording and delivers:

  1. Full Transcript -- Searchable, speaker-attributed, with timestamps. Jump to any moment in the conversation.
  2. AI Summary -- A concise overview of key discussion points, organized by topic.
  3. Action Items -- Extracted automatically with assignees, deadlines, and priority levels.
  4. Follow-Up Suggestions -- AI-generated recommendations for next steps based on the conversation.
  5. Sentiment Analysis -- Understand the emotional tone of different segments and speakers.

All of this is available in the Mavio dashboard, desktop app, mobile app, and Chrome extension within seconds of the call ending.

Advanced Features for Power Users

Cross-Meeting Search: Search across your entire Zoom meeting history. Find every time a specific topic, client, or decision was discussed -- even if it was months ago.

Team Workspaces: Share meeting intelligence with your team. Everyone on the workspace can access transcripts, summaries, and action items from shared meetings.

CRM Integration: Push meeting summaries and action items directly to Salesforce, HubSpot, or your CRM of choice. Keep your customer records up to date without manual data entry.

Custom Vocabulary: Train Mavio to recognize industry-specific terminology, product names, and acronyms so your transcripts are accurate from day one.

Export and API: Export transcripts and summaries in any format (PDF, DOCX, TXT, JSON). Use the Mavio API to build custom workflows and automations.

Best Practices for Zoom + Mavio

  1. Set up calendar auto-join so you never forget to record an important meeting.
  2. Use botless mode for client calls where a visible bot might create friction.
  3. Review action items within 24 hours to keep momentum from your discussions.
  4. Leverage cross-meeting context before recurring meetings to refresh your memory on previous commitments.
  5. Share workspace access with your team so everyone benefits from meeting intelligence.
  6. Configure custom vocabulary early to improve transcription accuracy for your domain.

Security and Compliance

Mavio encrypts all Zoom recordings with AES-256 encryption both in transit and at rest. Recordings are processed in SOC 2-compliant infrastructure. You control data retention policies, and recordings can be automatically deleted after a configurable period. Mavio is GDPR-ready and supports data processing agreements for enterprise customers.

Getting the Most Out of Zoom + Mavio

The combination of Zoom's ubiquitous video platform and Mavio's intelligent meeting capture creates a system where no insight is lost. Whether you are a solo professional tracking client conversations or an enterprise team running hundreds of meetings per week, the Zoom + Mavio integration adapts to your workflow.

Start with a 14-day free trial and experience the difference that dual-mode recording, real-time AI, and cross-meeting intelligence can make for your Zoom meetings.

Frequently Asked Questions

What is the difference between bot and botless recording on Zoom?+
Bot recording adds a Mavio participant to your Zoom call that captures audio from the Zoom stream. Botless recording captures audio directly from your device (desktop app, Chrome extension, or mobile app) without any visible participant. Both modes produce full transcripts and AI summaries. Bot mode also enables real-time AI interaction during the call.
Do participants need to consent to recording?+
Recording consent requirements vary by jurisdiction. In bot mode, all participants can see the Mavio bot has joined, which serves as implicit notification. In botless mode, it is your responsibility to inform participants if required by local laws. Mavio provides configurable consent notification features to help you comply.
Does the Zoom integration work with Zoom's free plan?+
Yes. Mavio's Zoom integration works with all Zoom plans, including the free tier. Bot recording and botless recording are both available regardless of your Zoom subscription level.
Can I import existing Zoom cloud recordings?+
Yes. After connecting your Zoom account, you can import existing cloud recordings from your Zoom account. Mavio will transcribe them, generate summaries, and add them to your searchable knowledge base.
How does the real-time AI companion work in Zoom?+
In bot mode, the Mavio AI companion listens to the conversation and can respond to questions from participants. It draws on the current meeting transcript as well as your historical meeting knowledge base to provide context-aware answers. Participants can interact with the AI via voice or the Zoom chat.
Which devices and platforms support the Zoom integration?+
Bot recording works from any device since the bot joins via the cloud. Botless recording is available on macOS, Windows, iOS, Android, and any Chromium-based browser via the Chrome extension. The Mavio dashboard and meeting playback work on all modern browsers.
What audio quality does Mavio capture from Zoom?+
In bot mode, Mavio captures audio directly from the Zoom media stream at high quality. In botless mode, audio quality depends on your device and microphone. Both modes support noise reduction and audio enhancement for optimal transcription accuracy.
Does Mavio support Zoom breakout rooms?+
Yes. In bot mode, Mavio can join individual breakout rooms and capture each room's conversation separately. The resulting transcripts and summaries are organized by room for easy review.